We are seeking a Documentation Officer to manage, verify, organize, and maintain candidate and recruitment-related documents. The ideal candidate should be highly organized, detail-oriented, and capable of ensuring that all documentation is accurate, complete, and properly maintained.
Key Responsibilities:
- Collect, verify, and maintain candidate documents required for recruitment and processing.
- Prepare and organize documentation for candidates based on job and client requirements.
- Check documents for accuracy, completeness, validity, and consistency.
- Maintain proper physical and digital records of candidate files.
- Ensure timely submission and processing of required documents.
- Coordinate with candidates to collect missing or updated documents.
- Prepare forms, checklists, applications, letters, and other recruitment-related documents.
- Maintain document trackers and regularly update candidate records.
- Coordinate with internal recruitment and operations teams regarding documentation requirements.
- Follow up with candidates to ensure documents are submitted within required deadlines.
- Ensure confidentiality and secure handling of sensitive candidate information.
- Maintain proper filing systems and ensure documents can be retrieved easily when required.
- Assist in preparing reports related to documentation and candidate processing.
- Perform other documentation and administrative duties as assigned.
