Position: Office Secretary

Job Description

Key Responsibilities:

• Provide comprehensive administrative support to the CEO, including managing schedules, appointments, and travel arrangements.
• Handle confidential documents and ensure all sensitive information is treated with the utmost discretion.
• Act as the first point of contact for the CEO, screening phone calls, emails, and requests, and directing them as appropriate.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Coordinate and manage meetings, including preparing agendas, taking minutes, and following up on action items.
• Liaise with internal departments, clients, and external partners on behalf of the CEO.
• Assist in organizing corporate events, board meetings, and executive functions.
• Maintain a high level of professionalism and act as an ambassador for the CEO in all interactions.
• Ensure the CEO’s office operates smoothly by overseeing administrative tasks and providing support where needed.

Job Specification

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 3-5 years of experience as an executive or senior office secretary.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills in English and Nepali.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management software.
• Strong problem-solving skills, with a proactive and adaptable approach.
• Discretion and confidentiality are essential.
• Ability to work under pressure and meet tight deadlines.
• Professional demeanor, with a positive attitude and excellent interpersonal skills.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Collaborative and dynamic work environment.