Position: Accounts Payable Specialist

Job Description

Roles and Responsibilities:

1. Invoice Entry:

Accurately enter vendor/supplier invoices into the accounting system.

Handle high volumes of invoices efficiently and in line with company policies and deadlines.

Ensure that Electronic Data Integration (EDI) invoices are recorded accurately and promptly.

2. Purchase Order Matching:

Match vendor invoices with corresponding purchase orders and receiving documents.

Investigate and resolve discrepancies between purchase orders and invoices in collaboration with internal teams, ensuring proper documentation and approval.

3. Bank Booking:

Accurately bok bank payments in the accounting system, ensuring all transaction are up-to-date.

Reconcile accounts payable transactions to verify that all payments are accurately accounted for.

Reconcile accounts receivable transactions to ensure that all deposits are correctly accounted for.

4. Documentation Management:

Organize and save invoices in their respective folders for future reference and audits.

Ensure all documentation is maintained in accordance with company policies and compliance requirements.

5. Reporting:

Prepare and distribute weekly and monthly reports on accounts payable and receivable activities, providing insights to management.

Support financial reporting activities by providing accurate and timely data.

6. Process Improvement:

Identify and recommend process improvements to enhance the efficiency and accuracy of the AP function.

Support the implementation of new systems, tools, and procedures to streamline the accounts payable process.

Update manuals related to booking, invoice matching, and other AP processes to ensure they remain relevant and accurate.

Provide training to new employees on AP processes, tools, and systems.

7. Other Duties:

Assist with various ad hoc tasks and projects as assigned by the lead/MGT. 

Qualifications

• Bachelor's degree in Accounting or related field
• 1 - 2 years in accounting or related field
• Strong understanding of General Ledger system and Accounts Payable processing
• Strong organizational, analytical and recording skills
• Detail oriented
• Proficient in Microsoft Office suite