Position: Executive Assistant

Job Description

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. 

Responsibilities

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf

• Maintaining comprehensive and accurate records 

• Manage information flow in a timely and accurate manner

• Performing minor accounting duties 

• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

• Take minutes during meetings

• Answering phone calls in a polite and professional manner

• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department

• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

• Make international and domestic travel and accommodation arrangements

• Performs other tasks as assigned 

Qualifications

• Bachelor's degree or equivalent experience
• Minimum 5 years of experience in similar roles in a large organization
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills