Position: Human Resources Assistant
- Category Operations
- Location Pokhara, Nepal
- Salary N/A
- Expiry date Sep 21, 2024 (2 days left)
Job Description
HR Assistant
A HR assistant is an entry-level or support position responsible for various administrative tasks, maintaining employee records, and helping with recruitment and payroll processes. Their primary responsibility is to provide administrative support to HR supervisors and managers. He/she is also responsible for managing and maintaining various documentation and processes within the HR department. From scheduling interviews, coordinating training programs, and responding to employee inquiries to managing HR databases the HR assistant will play an important role to ensure that the department’s day-to-day operations are running smoothly.
Duties and responsibilities
- Post job ads and vacancies on job boards and social media
- Screen resumes and job applications
- Schedule and coordinate job interviews
- Assist in background and reference checks
- Assist in preparing job offer letters
- Provide support during recruitment activities like job fairs and career events.
- Assist in the collection, organization, and analysis of HR data like employee demographics, turnover rates, and training KPIs to generate HR reports
- Staying up-to-date on changes in employment laws
- Maintain compliance-related documentation
- Ensure employee data is handled and protected under applicable compliance laws.
- Take care of new hire paperwork and logistics – setting up designated workstations, computer logins, email addresses, etc.
- Help during exit interviews and complete termination documentation.
- Assist in performing benefits tasks like performing payroll/benefit-related reconciliations and audits and approving invoices for payments.
- Undertake administrative duties necessary to fulfill compliance tasks
- Receives incident reports from different business units
Requirements
- A bachelor’s degree in Human Resources, Business Administration or a related field
- Excellent interpersonal skills, and must ensure that confidentiality is maintained when managing employee information.
- Strong technical skills to be able to use different tech tools like HRIS, and payroll systems as well as Microsoft Office tools.
- Efficient time management abilities to assess the importance and urgency of each task, prioritize them accordingly, and ensure that critical tasks are addressed promptly to prioritize tasks, allocate time efficiently, and meet deadlines.
- Attention to detail to identify potential issues or inconsistencies in employee records like employee contracts, benefits forms, and personnel records.
- Good communication skills to interact with employees across different departments on a daily basis, so having good communication skills is a necessity for the role.
- Ability to handle multiple tasks simultaneously, such as managing employee records, scheduling interviews, coordinating training programs, and responding to employee inquiries.
