Documentation Officer

No. of Openings 1
Industry Manpower and Recrutiment Agency
Category General Mgmt. / Administration
Location Kathmandu District
Job Level Mid Level
Salary Nrs. Monthly
Education Level Bachelors
Desired Candidate Female Only
Expiry date Apr 23, 2025 (Expired)
Vehicle License no
Skills Attention To Detail, organizational skills, Communication skills, Customer Service and Relation, Documentation, Time Managemeent

Job Description

A Documentation Officer is a professional responsible for managing, organizing, and maintaining documentation within an organization. Their role is crucial in ensuring that information is accurately recorded, accessible, and up to date. The job may vary depending on the industry or type of organization, but the general responsibilities and skills are fairly consistent across different fields

Creating and Maintaining Documentation:

Writing, organizing, and maintaining various documents such as manuals, reports, procedures, guidelines, technical documents, or legal records.
Ensuring that documentation is clear, concise, and follows the organization's style guide or standards.

Organizing and Categorizing:

Structuring and indexing documents for easy retrieval, often using digital document management systems or filing methods.
Creating templates for consistent documentation across different departments.

Version Control:

Managing versions of documents, ensuring that outdated information is archived and only current versions are accessible.
Keeping track of edits, changes, and updates to documents to maintain an accurate historical record.

Compliance and Standards:

Ensuring that all documents meet legal, regulatory, or industry-specific compliance standards.
Managing confidential or sensitive information according to data protection regulations.

Collaboration and Communication:

Working closely with different departments (HR, Legal, IT, etc.) to ensure that documentation needs are met.
Reviewing and proofreading documents submitted by other team members for accuracy and consistency.

Documentation Tools and Software:

Proficiency in document management systems (e.g., SharePoint, Confluence, Google Docs) and software like Microsoft Word, Excel, or other tools specific to the organization's needs.
Use of project management tools (e.g., Jira, Trello) for tracking document creation, updates, or approval processes.

Training and Support:

Training staff members on documentation practices and systems.
Offering support to team members who may need help organizing or maintaining documents.

Job Specification

Strong Writing and Editing: The ability to communicate complex ideas in a simple and understandable manner.
Attention to Detail: Ensuring accuracy in all documentation and preventing mistakes that could have legal or operational consequences.
Organizational Skills: The ability to maintain an efficient filing system, whether physical or digital.
Technical Proficiency: Familiarity with software tools for documentation management and digital systems.
Time Management: Being able to handle multiple documentation tasks, often under tight deadlines.

This job has been expired on 2025-04-23