Admin Assistant
- No. of Openings 1
- Category Admin
- Location Kathmandu District
- Job Level Mid Level
- Job Type Part Time
- Salary Nrs. (upto 3ok) Monthly
- Education Level Bachelors
- Desired Candidate Both(Female, Male)
- Expiry date Apr 22, 2025 (6 days left)
- Vehicle License no
Job Description
The Administrative Assistant will provide administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication, assisting in day-to-day office functions, and handling administrative duties
- Answer and direct phone calls, screen and forward incoming inquiries.
- Manage and schedule appointments, meetings, and conferences.
- Prepare and organize meeting rooms, documents, and presentations.
- Maintain office files, databases, and records (digital and physical).
- Perform office tasks such as photocopying, printing, scanning, and faxing documents.
- Manage office supplies inventory, ordering replacements as necessary.
- Draft, proofread, and send emails, letters, and memos.
- Assist with travel arrangements, itineraries, and accommodations for team members.
- Coordinate events, meetings, and team activities.
- Maintain and organize the office space for a productive environment.
- Support accounting or finance teams with administrative tasks (e.g., invoicing, budgeting).
- Assist HR with employee onboarding, documentation, and other admin duties.
- Other duties as required to support the team
Job Specification
- High School Diploma or equivalent (Bachelor’s Degree preferred in relevant field)
- Previous experience as an Administrative Assistant or in a similar role is a plus
- trong organizational skills with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) or similar office software.
- Basic knowledge of office equipment (printers, fax machines, etc.).
- Familiarity with office management procedures and basic accounting principles.
- Ability to maintain confidentiality and manage sensitive information.
- Strong attention to detail and accuracy.
- Problem-solving and decision-making abilities.
About Company
Hot Stone is a versatile and comprehensive service provider company that caters to a wide array of businesses and individuals. They offer various services through their different divisions, each specializing in a specific industry. Here are the divisions and the services they provide:
Hot Stone Tech: This division focuses on providing technology-related services to businesses and individuals. They offer services such as software development, web design and development, mobile app development, IT consulting, system integration, cybersecurity solutions, and cloud computing services.
Hot Stone Media: The Hot Stone Media division specializes in media-related services. They offer services like graphic design, video production, animation, branding, digital marketing, social media management, content creation, and advertising campaigns.
Hot Stone Fashion: This division caters to the fashion industry, offering a range of services for fashion businesses and individuals. They provide services such as fashion design, clothing manufacturing, sourcing and supply chain management, brand development, fashion marketing, and e-commerce solutions.
Hot Stone Restaurant: The Hot Stone Restaurant division focuses on providing services specifically for the restaurant and hospitality industry. They offer services like restaurant consulting, menu development, staff training, food and beverage procurement, operational management, and marketing strategies tailored for restaurants.
Overall, Hot Stone aims to meet the diverse needs of businesses and individuals across different industries by offering comprehensive services through their specialized divisions.
