UN Women announces vacancy for Programme/Finance Associate

Programme/Finance Associate

Location: Kathmandu, NEPAL
Application Deadline: 06-Jul-23 (Midnight New York, USA)
Additional Category: Management
Type of Contract: FTA Local
Post Level: GS-7
Languages Required: English
Starting Date: (date when the selected candidate is expected to start) 01-Aug-2023

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Nepal’s Strategic Note (SN) for the period 2023-27 lays out the agency’s unique role and comparative advantage in supporting national stakeholders in advancing gender equality and the empowerment of women in line with internationally agreed normative standards. The SN is aligned with and contributes to Nepal’s national priorities as described in Nepal’s Fifteen Plan, its gender equality commitments, the needs of women’s organisations and the UNSDCF 2023-27 with a commitment to leaving no one behind.

UN Women is one of the implementing partners of the EU-funded UN Joint Programme “Empowered Women, Prosperous Nepal”. The Joint Programme is a four-year (2023-2026) joint programme to be implemented by four agencies (UNICEF, UN Women, ILO and UNFPA). The project will be implemented in three provinces of Nepal namely Madhesh, Karnali and Sudurpaschim province.

The overall objective of this project is to contribute to the full realisation of Nepalese women and girls’ human rights and agency. The project seeks to unlock Nepalese women and girls’ potential through strategic actions targeting the underlying drivers of gender inequality and investment in gender equality accelerators. In realizing the aforementioned objectives, the project will focus on achieving the following outcomes (1) Men and boys, families and communities demonstrate more gender-equitable behaviours and support for positive social and gender norms that promote GEWE, and women and girls have increased agency and voice. (2) Women, men, girls and boys, in all their diversity, access opportunities to exercise their equal economic, labour and social rights. (3) Institutions deliver gender equality outcomes in all spheres, in line with international and national normative frameworks.

Reporting to Programme Specialist, Inclusive Governance, the Programme/Finance Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women's rules and regulations. The Programme/Finance Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme/Finance Associate works in close collaboration with the operations, programme and project staff in the Regional Office and UN Women HQs as required for resolving complex finance-related issues and exchange of information.

Duties and Responsibilities

Provide advanced administrative and logistical support to the formulation and management of programmes

• Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme-supported activities and finances;
• Coordinate the collection of information for the audit of programmes/ projects and support the implementation of audit recommendations;
• Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in the programme and project management;
• Review programme data from programmes/ projects for the NCO website;
• Identify sources, and gather and compile data and information for documents, guidelines, speeches and position papers.

Provide advanced administrative support to the financial management of the Programme Unit

• Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects;
• Maintain internal expenditures control system; post transactions in Quantum;
• Create requisitions in Quantum for development projects; register good receipts in Quantum;
• Prepare and follow up on cost-recovery bills in Quantum.

Provide advanced administrative support to the Programme Unit

• Oversee all logistical, administrative and financial arrangements for the organization for meetings, workshops, events, and missions;
• Oversee travel arrangements for the Programme Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Liaise with high-level officials on administrative issues;
• Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials;
• Provide guidance and training to Programme Assistants.

Provide administrative support to Resource Mobilization

• Prepare cost-sharing and other agreements; follow up on contributions within the NCO resource mobilization efforts;
• Organize, compile and process information from donors, NCO, and programme team, as inputs to various databases and documents.

Facilitation of knowledge building and knowledge sharing

• Support synthesis of lessons learnt and best practices related to programme management and finance;
• Coordinate the organization of training for the office staff and partners on programme and operations-related issues.
• Any other task assigned by the supervisor

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Strong knowledge of programme management;
• Excellent financial and budgeting skills;
• Ability to create, edit, synthesize and present information in clear and presentable formats;
• Ability to administer and execute administrative processes and transactions;
• Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Excellent IT skills.

Required Skills and Experience

Interested candidates are encouraged to submit an electronic application (consolidated as ONE attachment). Kindly note the system allows only one attachment, please combine the below-listed document into one document (PDF). Only short-listed candidates will be contacted. Applications without the complete documents will not be considered for further assessment).

• Motivation letter
• UN Women Personal History form (P-11), which can be downloaded from https://www.unwomen.org/en/about-us/employment/application-process

No Fee:

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

UN Women has a zero-tolerance against Sexual Exploitation and Abuse (SEA) and sexual harassment (SH). Everyone is responsible for preventing sexual exploitation and abuse (PSEA), and all UN personnel must adhere to the standards of conduct that preserve PSEA principles (both during work hours and outside work hours). All selected candidates will, therefore, go through a safe hiring process.

UN Women retain the right to contact referees directly. UN Women is committed to achieving workforce diversity (in term of gender, nationality, minority groups, caste/ethnic groups, Person with Disability etc.) and have the policy to have a gender balance among staff at all levels. Qualified female candidates and candidates particularly from disadvantaged and socially excluded groups are strongly encouraged to apply.

All applications will be treated with the highest confidentiality.

To apply for this job please visit jobs.undp.org.