Neema Academy announces vacancies for various positions

Admin & Procurement Jr. Executive/Executive

Job Location: Kathmandu District, Kathmandu -Mahakavi Marg, Dilli Bazar

Experience: 2 years 

Job Description

• Automate the monitoring of various activities, asset management(electronic devices allocated to employees), and contracts (Service / Maintenance)
•  Management (including negotiation) of AMC (Annually maintenance contracts) with vendors 
• Monitor, supervise, and ensure safety measures are incorporated into all business office development 
• Coordination and management of all administrative issues like hygiene, stationeries, & welfare 
• Develop and maintain up-to-date, effective security measures to protect the company’s properties and staff 
• Ensure all rents are paid promptly 
• Supervise all maintenance activities and maintain a regular schedule of maintenance for the company’s properties 
• Ensure the company’s insurance policy is adhered to at all premises and premium charges are paid promptly 
• Maintain clean surroundings on daily bases throughout the day.

Procurement Responsibilities 

• Identify potential vendors, develop specifications for the product, and prepare an analysis of the quotations and a final recommendation. 
• Analyze and reconcile supplier’s invoices for all ordered and supplied goods and services ensuring they are adequately supported on a daily basis 
• Receive participant listings from program teams and ensure they are reconciled and complete before attaching them to invoices for payment 
• Working closely with Finance, and seeking out clarifications with suppliers on invoices 
• Scan through the Purchase Order book on a weekly basis and follow up with suppliers to submit any outstanding invoices 
• Receive goods from suppliers and verify against the PO in consultation with the users 
• Ensure ordered services and goods are provided satisfactorily as per the specifications and subsequent billing for such services received accurately and in a timely manner 
• Perform any other assigned duties. 

What we offer

• Very competitive salary chance to work with young minds with full autonomy. 
• Your ideas are always welcomed. An environment where you are heard and valued 
• Festive bonus, staff insurance, 31 days of fully paid home and sick leaves, other paid leaves as per gov. rule, Unlimited tea, and coffee, menstrual leave

Executive Assistant ( Male )

Job Location: Kathmandu District, Kathmandu -Mahakavi Marg, Dilli Bazar

Experience: 2 years 

Job Description

About the Job

We are looking for a new executive assistant to support our senior leadership team. You will manage mostly business-related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.
Responsibilities: 

• Act on behalf of top management in pre-meeting and post–meetings. Timely and regular follow-ups and updates to top management accordingly with various parties before and after meetings. 
• Preparing reports, memos, invoices letters, and other documents. 
• Answering phones and routing calls to the correct person or taking messages. 
• Handling basic bookkeeping tasks. 
• Filing and retrieving corporate records, documents, and reports. 
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. 
• Helping prepare for meetings. 
• Accurately recording minutes from meetings. 
• Greeting visitors and deciding if they should be able to meet with executives. 
• Using various software, including word processing, spreadsheets, databases, and presentation software. 
• Reading and analyzing incoming memos, and submissions, and distributing them as needed. 
• Making travel arrangements for top management. 
• Performing office duties that include ordering supplies and managing a records database. 
• Experience as a virtual assistant. 
• Opening, sorting, and distributing incoming faxes, emails, and other correspondence. 
• Provide general administrative support. 

Job Specification

• Bachelor/MBA with at least 2 years of experience in secretarial or office management. Proven experience as an executive assistant or other relevant administrative support experience. 
• In-depth understanding of the entire MS Office suite (mainly word, excel, PPT) 
• Ability to organize a daily workload by priorities. 
• Must be able to meet deadlines in a fast-paced quickly changing environment. 
• A proactive approach to problem-solving with strong decision-making skills. 
• Professional level verbal and written communications skills. 
• Outgoing personality with a high level of professionalism and ability to communicate with all levels of staff members. 

What we offer

• Very competitive salary chance to work with young minds with full autonomy. 
• Your ideas are always welcomed. An environment where you are heard and valued 
•  Festive bonus, staff insurance, 31 days of fully paid home and sick leaves, other paid leaves as per gov. rule, Unlimited tea, and coffee, menstrual leave

Jr. Executive - Account & Finance

Job Location: Kathmandu District, Kathmandu -Mahakavi Marg, Dilli Bazar

Experience: 1 year 

Job Description

• Monitoring daily communications and answering any queries. 
• Preparing statutory accounts. 
• Ensuring payments, amounts, and records are correct. 
• Working with spreadsheets, sales and purchase ledgers, and journals. 
• Recording and filing cash transactions. 
• Controlling credit and chasing debt. 
• Invoice processing and filing. 
• Processing expense requests for the accountant to approve. 
• Bank reconciliation. 
• Liaising with third-party providers, clients, and suppliers. 
• Updating and maintaining procedural documentation. 
• Visiting tax office, banks, and registrar offices as and when required 

Job Specification

• BBS with account/finance specialization with a few months of experience 
• Ability to work as part of a team and take direction accurately. 
• Analytical thinker and problem solver. 
• Competent IT skills, particularly proficiency with spreadsheet software. 
• High level of accuracy. 
• Extremely organized in a manner that is easily read by others. 
• Trustworthy and discreet when dealing with confidential information. 
• Administrative skills. 
• Having own two-wheeler is mandatory 

What we offer

• Very competitive salary chance to work with young minds with full autonomy. 
• Your ideas are always welcomed. 
• An environment where you are heard and valued 
•  Festive bonus, staff insurance, 31 days of fully paid home and sick leaves, other paid leaves as per gov. rule, Unlimited tea, and coffee, menstrual leave

Jr. Executive/Executive - Sales

Job Location: Kathmandu District, Kathmandu -Mahakavi Marg, Dilli Bazar

Experience: 1 year 

Job Description

• Identifying business opportunities by identifying prospects (B2B, B2C)
• Responsible for maintaining strong relationships with the existing clients and prospects through regular follow-up calls and meetings 
• Conducting product demos to prospects 
• Estimating the market potential for the product and customers 
• Meeting Sales targets through effective selling 
• Contributing to team effort by accomplishing related results as needed 
• Responsible for supporting the team in organizing various projects 
• Other duties as assigned

Job Specification

• 10+2/Bachelor Running with at least a year of sales experience
• Negotiation and Prospecting Skills 
• Meeting Sales Goals 
• Must be a good communicator for the desired impact 
• Should possess a positive attitude 
• Reliable and flexible 
• Must possess a go-getter attitude 
• Must be willing to travel all over Nepal occasionally
• At least one year of relevant experience. 
• Must have a two-wheeler and valid license

What we offer

• Very competitive salary chance to work with young minds with full autonomy. 
•  Your ideas are always welcomed. 
• An environment where you are heard and valued 
•  Festive bonus, staff insurance, 31 days of fully paid home and sick leaves, other paid leaves as per gov. rule, Unlimited tea, and coffee, menstrual leave

To apply, please go through this link: Neema Academy 

For any queries feel free to contact us at 015199600