The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.
VACANCY ANNOUNCEMENT
Organization: European Union (EU)
Position: Administrative Assistant
We are
The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.
The EU Delegation to Nepal aims to strengthen EU-Nepal relations.
We offer
We offer a post of Administrative Assistant. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Administrative Assistant – this job function may be changed in accordance with the needs of the Delegation. Under this job function the successful candidate will serve as technical and support staff to the administration section under the supervision and responsibility of the relevant head of section.
The Administrative Assistant position will assist the Head of Section in: financial management (cash management, compliance with administrative; legal and financial regulations); handling administrative tasks (logistical, secretarial and administrative support); human resources Management (expatriate and local staff); logistics (accommodations and office management, events organisation, VIP missions); procurement and contracting; and in the management of protocol/consular affairs (including visas, diplomatic documents, rights & obligations, registrations and liaising with the Ministry of Foreign Affairs and other local authorities.
The post is based in Kathmandu, Nepal, for a regular 37,5 working hours per week (office hours 9:00 to 17:00), associated with a job profile and salary grid position in Function Group II, corresponding to a starting basic salary at NPR 147,621 per month, or higher depending on prior, and documented, relevant experience.
We offer a competitive position in an international environment. Benefits, such as additional pension scheme and medical insurance, are offered to employees and their families under certain conditions.
Selection Criteria
Minimum Requirements:
1. Medically fit to perform the required duties;
2. Enjoys civil rights and permits for employment under local law;
3. Fluent in English (B2 level in CEFR) and Nepali (equivalent to C2 level).
4. Minimum of 3 years of proven experience in the field of administration, accounting, procurement and/or contract management;
5. Diploma in Business Administration, Economics, Public Administration, Accounting/ Financial Management, Human Resources, Law or in a similar field
6. Excellent command of IT tools: MS Office applications (Outlook, Word, Excel in particular)
The following will be considered an asset:
1. University degree in Business Administration, Economics, Public Administration, Accounting/ Financial Management, Human Resources, Law or in a similar field
2. Experience in an international working environment,
3. Experience / knowledge of EU procedures, infrastructure management, protocol and consular issues, human resources or accounting.
Last date to apply: 10 January 2021
HOW TO APPLY
Please send your application and supporting documents to [email protected] .
Applicants should write in the subject of email the following:
Application for the post of Administrative Assistant – SURNAME/NAME (in capital letters).
The application should include:
- a cover letter (maximum 1 page) and a detailed CV (Europass template obligatory (max 2 pages) [ ]. Link to Europass CV template: https://europa.eu/europass/en
- Applications received via standard mail service will not be taken into account.
Applicants who failed to present their application as described above will be automatically excluded from the competition.
The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to [email protected]
The procedure
After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents. The short-listed candidates might be requested to send additional supporting documents and, if compliant, will be invited to an assessment phase in form of written test. During this phase the Selection Committee will assess the suitability of the candidates for the post, and may also verify knowledge of IT tools as well as language level requirements.
The best candidates from the assessment phase will be invited to an interview.
The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.
The deadline for applications is: 10 January 2021