Position: Operations Assistant (Premium Job)

Job Description

Task description
Within the delegated authority and under the primary supervision of Administrative Analyst and secondary supervision of Procurement Associate or his/her designated mandated representative(s), the UNV Operations Assistant will perform the following:

Register agency procurement request and support procurement team to initiate procurement process by raising e-requisitions in Atlas; Keep track of procurement processes including delivery of goods and services, acceptance by agency and payment; Assist Admin team to raise Travel Requests (TRs), Travel Claims (TCs), Expense Reports (ERs) and Non-Travel Requests in ATLAS T&E Module for Agencies; Support in maintain inventory and asset records; Follow up with concerned staff for providing all the supporting documents related to travel; Assist to finance team to create receipt in system, submit the payment request in oracle system and ensure the proper and timely documentation of the supporting documents; Assist to team to ensure the timely action has been taken as per SLA/SOP timeline for the service request received from agency; Assist to communicate and provide the information as and when required to support in providing client oriented services; Any other related tasks as may be required or assigned by the supervisor.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programmed mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (For instance in events that mark International Volunteer Day); Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; Provide annual and end of assignment self-reports on UN Volunteer actions, results, and opportunities. Contribute articles/write- ups on field experience.

Job Specification

Eligibility criteria
Age
27 – 80

Nationality
Candidate must be a national or legal resident of the country of assignment.

Requirements
Required experience
3 years of experience in the UN or other international development organization is an asset; technical knowledge, good oral and written skills; excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, experience and authorities at different levels; familiarity with tools and approaches of communications for development; ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; sound security awareness; have affinity with or interest in operations and finance activities, volunteerism as a mechanism for durable development, and the UN System.

Area(s) of expertise
Development programmes, Logistics and Inventory

Driving license
–

Languages
Nepalese, Level: Fluent, Required
English, Level: Fluent, Required

Required education level
Bachelor degree or equivalent in management

Competencies and values
Accountability, Building Trust, Client Orientation, Competencies Commitment to Continuous Learning, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Working in Teams

Other information
Living conditions and remarks
Living conditions in Kathmandu, the capital of Nepal, are good. In Kathmandu comfortable inexpensive flats (furnished and unfurnished) are available. Imported and local food and clothing are abundantly available. Water is in somewhat short supply and not safe to drink without treatment. Public transport is easily available and generally reliable.

Kathmandu has a temperate climate with coldest temperature reaching just above zero at the night during the winter and mild but humid during the monsoon period, mid-June to end September. As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan.

Inclusivity statement
United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements
Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy

Apply Instruction

To apply for this job please visit app.unv.org.