Admin & Procurement Jr. Executive/Executive
Neema Academy
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Neema Academy

Kathmandu

About Us

Neema Education Foundation (NEF) is a Nepali ed-tech startup formed in 2018 that aims to improve the existing education system through digitization. Our foundation comprises academicians and educators with over 30 years of experience in the Nepali education sector. Recognizing ...

Neema Education Foundation (NEF) is a Nepali ed-tech startup formed in 2018 that aims to improve the existing education system through digitization. Our foundation comprises academicians and educators with over 30 years of experience in the Nepali education sector.

Recognizing the need to upgrade the conventional learning method in Nepal, we strive to create a digital impact in the existing education system by combining our expertise with modern technologies. Supporting our endeavor, our unique LMS system -- Neema Academy App -- produces innovative learning solutions in a fun and interactive environment.

Our application, built by a dedicated in-house team, introduces blended learning technology, providing theoretical knowledge with practical and example-based content. The app presents an integrated solution with interactive learning programs and digital content like on-demand videos, textual content, 3D and animation-based content, and game-based learning, among others.

Admin & Procurement Jr. Executive/Executive

Basic Information

  • No. of Openings 1
  • Job Category General Mgmt. / Administration / Operations
  • Job Location Kathmandu District , Kathmandu -Mahakavi Marg, Dilli Bazar
  • Job Level Mid Level
  • Salary Negotiable
  • Desired Candidate Both(Female, Male)
  • Experience 2 years
  • Expiry date 2022-07-15
  • Skills Administrative, Procurement

Job Description

  • Automate the monitoring of various activities, asset management(electronic devices allocated to employees) and contracts (Service / Maintenance)
  •  Management (including negotiation) of AMC (Annually maintenance contracts) with vendors 
  • Monitor, supervise, and ensure safety measures are incorporated into all business office development 
  • Co-ordination and management of all administrative issues like hygiene, stationeries, & welfare 
  • Develop and maintain up-to-date, effective security measures to protect the company’s properties and staff 
  • Ensure all rents are paid promptly 
  • Supervise all maintenance activities and maintain a regular schedule of maintenance for the company’s properties 
  • Ensure the company’s insurance policy is adhered to at all premises and premium charges paid promptly 
  • Maintain clean surroundings on daily bases throughout the day.

Procurement Responsibilities 

  • Identify potential vendors, develop specifications for the product, prepare an analysis of the quotations and a final recommendation. 
  • Analyze and reconcile supplier’s invoices for all ordered and supplied goods and services ensuring they are adequately supported on a daily basis 
  • Receive participant listings from program teams and ensure they are reconciled and complete before attaching them to invoices for payment 
  • Working closely with Finance, and seek out clarifications with suppliers on invoices 
  • Scan through the Purchase Order book on a weekly basis and follow up with suppliers to submit any outstanding invoices 
  • Receive goods from suppliers and verify against the PO in consultation with the users 
  • Ensure ordered services and goods are provided satisfactorily as per the specifications and subsequent billing for such services received accurately and in a timely manner 
  • Perform any other assigned duties. 

 

Job Specification

  • Bachelor in Business Management or equivalent field and 1-2 years of working experience in office administration, logistics, and procurement. 
  • Ability to handle multiple tasks simultaneously with prioritization 
  • Attention to details and understanding of supplier's payment cycles/procedures 
  • Experience in a related field, such as management or financial reporting, is preferred. 
  • Exceptional leadership and time, task, and resource management skills. 
  • Strong problem solving,  interpersonal, and verbal and written communication skills. 
  • Proficiency with computers, especially MS Office. 
  • Ability to plan for and keep track of multiple projects and deadlines. 

What we offer

  • Very competitive salary chance to work with young minds with full autonomy. 
  • Your ideas are always welcomed. An environment where you are heard and valued 
  • Festive bonus, staff insurance, 31 days of fully paid home and sick leaves, other paid leaves as per gov. rule, Unlimited tea, and coffee, menstrual leave