Position: Monitoring, Evaluation and Documentation Officer (Hot Job)

Job Description

Data Collection, Entry and Storage

• Responsible for all data collection and collation for HamroSamman project under Shanti Foundation.
• Regular contact with field staff to monitor the collection of data and ensure accuracy and timeliness.
• Contribute to prepare regular progress reports, Success story and Case study, presentations, and work plans.
• Ensure that the project maintains its strategic vision and that its activities result in the achievement of its intended outputs in a timely manner.
• As required, coordinate closely with third party monitors to monitor and assess the quality of services provided by each facility.
• Responsible for overall M&E and learning needs of the project and will come up with findings based on real data to show performance of the projects.
• Liaise with facilities and partners focal points to ensure regular and timely information flow
• Share and discuss M&E findings and compiled data with relevant program staff to inform program activities.
• Coordinate with program staff and/or external consultants, participate in the implementation of surveys or studies and analyze results to inform project design and program implementation
• Ensure feedback is received regularly from the field offices through various channels (What’s app, Emails, Hotline, Feedback Forms) and are entered promptly into the database.
• Travel to field offices to ensure the data collection process is coherent and follows the same methodology.
• Support the facilitating of capacity building and strengthening sessions of staff through training and coaching on Feedback and Complaint mechanism.
• Provide the Program manager with up-dates on progress of data entry.
• Ensure coherence, investigate missing data and report issues of concern to supervisor.
• Ensure the regular, timely submission of projects’ reports, providing accurate information and in the appropriate format from the staff.

Data Analysis:

• Review, process and analyze entered data and identify significant issues of concern.
• Refer complaints and feedback to assigned focal points (by sector) and ensure proper follow up.
• Provide overviews over trends in number of complaints submitted.

Community Engagement and Outreach:

• Ensure high levels of inclusion of beneficiaries’ views in the way data is collected and processed.
• Organize focus group discussions with beneficiaries to outline feedback mechanisms and incorporate responses into revisions of the mechanisms.
• Ensure safeguarding and child protection standards are adhered to across all projects and that any incidence of breach is immediately reported through appropriate channels and followed up.

Reporting:

• Ensure all reporting requirements are met in a timely manner, both internal and external, by the concerned Programme staff through tracking completion of monthly, quarterly, mid-year and annual reports, as required.
• Provide technical support to ensure that the reports are high quality and evidence-based.

Others:

• Languages- Fluency in English and Nepali
• Adhere to organizational standards and policies and Code of Conduct
• Any other tasks as assigned by the  Program Manager

Job Specification

• Familiarly with MEAL
• Knowledge on both qualitative and quantitative research methods; study methodology, M&E techniques and tools, and application of computer software ( MS Excel, word processing , PowerPoint and experience using the statistical package).
• Demonstrated understanding of data protection and confidentiality as part of data collection and management practices, and ability to respect and maintain confidentiality.
• Fluency in written and spoken and English is essential
• Ability to work in a systematic and organized manner
• Familiarity to work for NGOs in the Combating Trafficking in Person is highly desirable
• Training development and facilitation skills desirable
• Strong empathy skills and genuine care and respect for needs of vulnerable populations
• Commitment to humanitarian principles and values.

Minimum Qualification:

• At least Bachelor’s degree in Sociology/Social work/Gender/Women studies/Human Rights or  related field.
• At least 2 years of working experience in I/NGOs in a similar position (Prior experience under USAID funded projects is added value.

Shanti Foundation especially encourages application from human trafficking survivors, people living with HIV, women, and people from minority groups.